Legio's Rules

Association rules
Rules of procedure
Insignia guidelines
Event rules

Accepted in board meetings on 27.10.2023 and 13.11.2023. Effective from 13.11.2023.

LEGIO OSTIENSIS RY'S RULES, the following translation of the Associations Statute serves as reinforcement for comprehension of the Statue in Finnish and is not meant for use as a replacement of the original statute. In matters of disputes shall the Finnish version of the Statute be applicable and the English translated version be null. Legio Ostiensis ry does not take responsibility for the possibility that the translation may cause misinterpretation of certain circumstances.

General

1 § ASSOCIATIONS NAME, LANGUAGE AND DOMICILE

The associations name is Legio Ostiensis ry. The associations registration and protocol language is Finnish. The associations domicile is Joensuu.

2 § PURPOSE

The aim of the association is to:

act as a liaison and advocacy organization on behalf of its members;
ensure that the interest of its members is looked after in the administration of the University of Eastern Finland, the student union of the University of Eastern Finland and the Department of Law and other related bodies;
Promote its members working life skills;
offer its members coordinated recreational and networking opportunities, as well as avocations.

The association is non committal regarding religion or political parties.

3 § THE ACTIVITIES OF THE ASSOCIATION

In order to fulfill the associations purpose the association:

Shall reserve connections and cooperate with alumni and various organizations;
Shall preserve connections and create an impact at the Department of Law and in working life;
Shall organize conferences, events for training and dialogue, recreational events and other events and occasions that promote the associations purpose
May Support voluntary avocations and cultural activities of the members within the association;
may, on a non-profit basis, provide legal literature to its members, produce study material for its members or otherwise support its members' working life skills;
May maintain a library:
May publish a magazine and carry out information, education and publication activities aimed at increasing the legal, educational, social, professional and academic awareness of its members;
May organize fundraisers and accept donations, grants and bequests. The association may own fixed assets, securities and other assets necessary for its operations. The association may engage in investment activities, the funds from which shall be used to support or develop the association's operations;
May also take other actions that promote the purpose of the association.

4 § GUIDELINES

Guidelines which complement these provisions can be used to provide more detailed regulations on the operations of the board, committees and their tasks, as well as, other matters considered significant for the operation and functioning of the association.

The guidelines and changes to them must be approved by a majority vote at the association's meeting. The by-laws/guidelines come into force once they have been approved at the association's meeting.

The proposal for a new guideline or amendment can be made by the board of the association, or five or more full members of the association together in writing to the board. The proposal must be discussed at the next meeting of the association.

Membership

5 § MEMBERSHIP AND AFFILIATION

Members of the association are as follows:

Official members. A student majoring in the Department of Law at the Faculty of Social Sciences and Economics at the University of Eastern Finland can be accepted as a full member of the association, excluding students completing only a notary's degree and a master's degree in law. In addition, a student completing a degree in an international master's program at the Department of Law can be accepted. Major students mean both undergraduate and postgraduate students.
Sustaining members. A natural or legal person who has been approved as a sustaining member by the board of the association and who has paid the sustaining membership fee determined at the spring meeting can be accepted as a sustaining member of the association. A sustaining member does not have the right to vote or be eligible for election at the association's meetings.
Honorary members. Honorary members of the association are natural persons to whom the association's meeting has granted honorary membership. Honorary membership can be granted to a distinguished person in the field of legal sciences who has promoted the association's activities. Honorary members do not have the right to vote or be eligible for election at the association's meetings. Honorary members are not obliged to pay a membership fee.

Any persons who wants to become a member or sustaining member of the association must notify the board of the association in writing of their aspirations. The board of the association accepts both official and supporting members.

6 § MEMBERSHIP FEE

The rate of the membership fee and supporter's membership fee is determined at the association's spring meeting. The membership fee is a one-time fee granting lifetime membership.

Transitional provision:

The rule change will come into effect on August 1, 2006, and existing members of the association will be considered to hold lifetime membership through previous membership fees.

7 § MEMBERSHIP EXPULSION

A member has the right to resign from the association at any time by notifying executive committee or its chairperson thereof in writing. A member may also resign by giving a notice thereof at a meeting of the association for entry in the minutes. Resignation will enter into force seven (7) days from the notification of resignation.

At its meeting, the executive committee can dismiss a member with a qualified majority of at least two-thirds (2/3). The member in question must be given the opportunity to provide an explanation on the matter before the dismissal decision is made at the association’s meeting. The dismissal decision must state the reason for the dismissal. The dismissed member has the right to bring the executive committee's decision on the dismissal to the next meeting of the association. Notification of disputing the dismissal must be given to the executive committee within thirty (30) days. The association's meeting must either approve or reject the decision on the dismissal made by the executive committee. If the decision to dismiss is rejected, the dismissed member may continue as a member of the association. If the decision to dismiss is approved, the member to be dismissed is considered dismissed commencing forward from the end of the association's meeting. Members* may be dismissed on fair grounds for the following:

having intentionally or negligently caused considerable damage to the association from within or from outside the association;
having failed to fulfill the obligations to which they have committed themselves to when joining the association;
Acting in a manner which, can be interpreted to be substantially contrary to the association's rules or purpose or other rules approved at the association's meeting;
no longer meeting the conditions for the membership stated in the law or these provisions.

Once the membership is terminated, the person loses all membership rights.

The Associations Meetings

8 § THE ASSOCIATIONS MEETINGS

The association's decision-making power is exercised by the official members at the association's meeting. The association's meetings are the autumn meeting, the spring meeting and the extraordinary general meeting. The autumn meeting is held in October-November and the spring meeting in March-April.

9 § INVITATION

The invitation to the regular or extraordinary meeting of the association must be published no later than seven (7) days before the meeting.

When the association's members have demanded that the association's meeting be convened, the executive committee must convene the meeting within at least fourteen (14) days of the request being made.

The meeting invitation and agenda are published on the association's website. The meeting place and time must be mentioned in the meeting invitation. It must be mentioned in the meeting invitation if the meeting deals with matters mentioned in Section 23 of the Associations Act (503/1989) or matters comparable to them.

The meeting invitation must state if the meeting deals with matters mentioned in Section 23 of the Associations Act (503/1989) or matters comparable to them, such as:

1) changing the rules of the association;

2) handing over assets that are significant in terms of the association's operations;

3) electing or dismissing the board of directors or its member or auditor;

4) confirming the financial statements and granting discharge;

5) determining the membership fee;

6) dismissal of a member; or

7) dissolution of the association.

10 § QUORUM

The meeting has a quorum when it has been convened according to the rules.

The meeting is opened by the chairperson of the executive committee as convener or, if the chairperson is unable to do so, by the vice chairperson of the executive committee.

11 § MEETING ORDER

A chairperson, a secretary, two (2) minutes inspectors and two (2) vote counters are elected for the meeting. The same two (2) persons can act as both vote counters and minutes inspectors.

present and vote, and is eligible for election. At the association's meeting, each official member of the association present has one (1) vote. A member of the association has the right to have his case decided by the meeting of the association. This person must notify the association's board of his case no later than seven (7) days before the meeting.

A official member of the association can authorize another official member to exercise his right to vote at the association's meeting. The authorization must take place with a written power of attorney which, must be presented at the association's meeting. In addition to themself, a official member present at the meeting can only represent one other official member by proxy.

Supporting and honorary members have the right to speak and present, but not the right to vote.

12 § AUTUMN GENERAL MEETING

At the Autumn General Meeting of the association, at least the following matters will be discussed:

1) chairperson and the rest of the executive committee are elected for the association for the next term of office;

2) two (2) operational inspectors and their personal deputy operational inspectors are elected for the next calendar year;

3) an action plan is approved based on the proposal of the executive committee of the association;

4) approval of the budget based on the proposal of the board of the association;

5) Decide on new honorary members based on the proposal of the executive committee of the association; as well as

6) Discuss other matters that may arise.

13 § SPRING GENERAL MEETING

At the Spring General Meeting of the association, at least the following matters will be discussed:

1) decide on the adoption of the financial statements after hearing the opinion of the auditors;

2) approve the annual report on the proposal of the executive committee of the association and decide on the discharge;

3) to decide on the amount and method of payment of the membership fee for official members and sustaining members; and

4) to consider any other matters that may arise.

14 § EXTRAORDINARY GENERAL MEETING

An Extraordinary General Meeting shall be held whenever the associations meeting so decides or the association's executive committee deems it necessary.

An Extraordinary General Meeting shall be convened by the executive committee whenever at least one-twentieth (1/20) of the members of the association entitled to vote request it in writing to the Board to consider a matter which they have notified. The meeting shall be held within thirty (30) days after the request for such meeting is submitted to the executive Committee of the association.

15 § DECISION-MAKING ORDER

The decision of the association's meeting will be, unless otherwise stated elsewhere in these rules;

1) the opinion supported by the absolute majority;

2) in the event of a tie, the lottery will decide; and

3) in the case of changing and dissolving the association's rules or the transfer of the main part of the association's assets, the opinion supported by at least three quarters (3/4) of the votes cast.

16 § MINUTES

Minutes must be kept at the meeting of the association, which are signed by the chairperson and the secretary of the meeting, and shall be examined by inspectors chosen by the meeting, of whom there shall be at least two (2).

The minutes must be submitted to the association's website within fourteen (14) days of the meeting and must be visible to the members of the association for at least four (4) days.

Executive Committee

17 § THE ASSOCIATIONS EXECUTIVE COMMITTEE

The executive and preparatory authority of the association is held by the executive committee, which must have at least three (3) and at most twelve (12) members.

The association's meeting elects the chairperson and other committee members from among its official members.

The committees’ term of office is the same as the association's fiscal year.

The committee meets at the invitation of the chairperson or the vice-chairperson in the absence of the chairperson, when it deems it necessary or when at least half of the executive committee demand it. The board has a quorum when at least half of its members, including the chairperson or vice-chairperson, are present.

18 § EXECUTIVE COMMITTEE’S DUTIES

The executive committees tasks are as follows:

1) to enter into contracts and other legal transactions on behalf of the association, and to represent the association in all other respects;

2) to elect from amongst its members a vice-chairperson, secretary, treasurer and to decide on the other division of labour of the committee;

3) establish, if necessary, support committees to assist in the preparation or implementation of matters and, if necessary, elect such committee members;

4) to supervise the activities of support committees and their members;

5) to prepare and submit to the meeting of the association the matters required by the rules, with the exception of the election of the chairperson of the executive committee and members of the executive committee and the dismissal of the executive committee;

6) approve new members of the association;

7) to take care of all matters which are the responsibility of the executive committee according to the law or these Statutes;

8) decide on the sale, exchange and mortgage of the association's assets. If the decision relates to assets of substantial importance for the operations of the association, the decision must be taken at a meeting of the association by a three-quarters (3/4) majority of the votes cast;

9) monitor the compliance of the rules.

The executive committee may submit to the Association's General Meeting any matter within its competence which, is of major importance or of fundamental importance for the operation of the association.

19 § FISCAL YEAR AND FUNCIONAL AUDIT

The fiscal year of the association spans one calendar year.

The association shall have two (2) auditors and two (2) personal deputy auditors. 

The term of office of the auditors shall be the same as the fiscal year of the association.

20 § PERSONS ENTITLED TO SIGN THE NAME OF THE ASSOCIATION

The right to sign the name of the association is entitled to the chairperson, vice-chairperson, secretary and treasurer of the executive committee, always two together. However, in such a way that one of the signatories must be either the chairperson or the vice-chairperson.

21 § ACCOUNT ACCESS RIGHTS

The chairperson, the vice-chairperson and the treasurer have the right to use the association’s checking account.

22 § REPLACING AND COMPLETING THE EXECUTIVE COMMITTEE

In the event of the resignation or dismissal of the executive committee or a member of the executive committee during the term of office, a new executive committee or member of the executive committee shall be elected at a meeting of the association for the remainder of the term of office, and the executive committee or member of the executive committee shall continue in office until a new executive committee or member of the executive committee has been elected. However, if a executive committee member resigns or is dismissed and the remaining executive committee constitute a competent executive committee, the committee may continue until the end of its term without electing a new member.

23 § DISMISSAL FROM THE EXECUTIVE COMMITTEE

A member of the executive committee may be removed from office at a meeting of the association. The decision to dismiss and to grant discharge must be taken by a majority of at least three-quarters (3/4) of the votes cast. Discharge shall be granted from the date of the decision to dismiss, but not for the period preceding the dismissal.

Miscellaneous Provisions

24 § AMENDMENT OF THE RULES

Amendments to the rules are decided by the Association's General Meeting. The decision to amend must be made by a majority of at least three-quarters (3/4) of the votes cast at two (2) consecutive meetings held at intervals of not less than two (2) weeks and not more than two (2) months. 

The proposal to amend the rules shall be made in writing to the executive committee.

25 § DISCIPLINARY MEASURES

In all the activities of the association, members must comply with the association's rules and the guidelines approved by the association's general meeting. The guidelines are a set of rules separate from the association's rules and are available on the association's website.

The association's executive committee monitors compliance with the rules and regulations and is responsible for imposing penalties for breaches of the rules, where appropriate. The actions of the authorities and any penalties imposed do not exclude the possibility of penalties being imposed for the same matter by the association's executive committee.

Possible penalties for rule violations: 

1) Immediate removal from the event 

2) Warning 

3) Temporary ban on participation in the association's activities 

4) Indefinite ban on participation in the association's activities

5) Any other sanction of good faith agreed between the executive committee and the parties concerned 

6) Initiation of proceedings for the dismissal of a member in accordance with 10 § and 11 §.

In addition to the above, the member shall be liable to pay compensation for any damage to the property of the association or any other person.

The party concerned shall have the right to be heard in any infringement proceedings against him. If the executive committee considers that, for justified reasons, a penalty for a breach of the rules should exceptionally be imposed before the party concerned has been heard, the case should be re-examined as soon as possible after the hearing and the final penalty should be decided without undue delay.

26 § DISSOLUTION OF THE ASSOCIATION 

The meeting of the association decides on the dissolution of the association.

The decision to dissolve shall be taken by a majority of at least three-quarters (3/4) of the votes cast at two (2) consecutive meetings held at intervals of at least two (2) weeks and not more than two (2) months. 

The proposal to dissolve the association shall be made in writing to the executive committee.

In the event of the dissolution or winding up of the association, the assets of the Association shall be used for the acquisition of legal literature or other literature related to legal education or research for the University of Eastern Finland.

The use of the funds under this rule shall be decided by the second meeting of the association following dissolution.

27 § ASSOCIATION IDENTITY

The association's symbols are decided by the association's meeting. The decision on the selection of the emblems shall be taken at two (2) consecutive meetings, held at intervals of at least two (2) weeks and not more than two (2) months. 

Proposals for an association emblem or change of emblem shall be made in writing to the executive committee.

Accepted in board meetings on 27.10.2023 and 13.11.2023. Effective from 13.11.2023.

LEGIO OSTIENSIS RY RULES OF PROCEDURE

1 §: Scope of Application

These regulations apply to the activities of the Board of Legio Ostiensis ry, its officer committees, other bodies, and members. Additionally, event-specific regulations apply t participants in events organized by the association.

The Associations Meetings

2 § Procedure in Meetings scope of application

In the association's meetings, these procedures and established meeting practices are followed unless otherwise stated in the association's rules. The interpretation of these procedures is decided by the chair of the meeting.

3 § Tilinpäätös ja toimintakertomus

Tilinpäätös ja toimintakertomus on annettava toiminnantarkastajille viimeistään kuukautta ennen sääntömääräistä kevätkokousta.

4 § Kokouksen avaaminen

The meeting is opened by the chairperson of the Board or the vice-chairperson if the chairperson is absent. The person opening the meeting will declare the meeting's legality, confirm its quorum, and lead the meeting until the election of the meeting chairperson The election of the chairperson must take place immediately after confirming th meeting’s legality and quorum. If a vote by secret ballot is needed to elect the chairperson, the person opening the meeting will appoint two vote counters for the election. A separate voting record must be created for the election, signed by the meeting opener and the vote counters.

5 § Kokouksen puheenjohtaja

The meeting chairperson is elected from among the members of the meeting. The chairperson does not need to be a voting member of the association. The chairperson or vice-chairperson of the Board cannot be elected as the chairperson of the association’s meeting.

6 § Muut kokousvirkailijat

After the election of the chairperson, the meeting shall elect a secretary, two (2) protocol reviewers, and two (2) vote counters. The same two (2) individuals can serve both as vote counters and protocol reviewers.

7 § Käsittelyjärjestys

After the election of meeting officials, the first item of business is to approve the mee agenda. The proposal submitted with the Board’s meeting invitation serves as the basis for the agenda. Once the agenda is approved, the meeting proceeds according to the agenda.

8 § Puheenvuorot

The chairperson of the meeting determines the procedure for requesting the floor an decides when the floor is granted. The chairperson may decide to divide the discussio into sections, granting the floor in accordance with the parts of the matter bein discussed. The chairperson has the right to limit the time and scope of speeches.

9 § Asian käsittelyn ja kokouksen keskeyttäminen

Discussion of a matter is suspended if a supported proposal is made to table the issue or refer it back for further preparation. After speeches regarding tabling or referring the matter for preparation, a vote is held. A matter can be tabled or referred back for preparation if at least one-quarter (1/4) of the participants support the proposal. A matter can only be tabled or referred back once.

The chairperson of the meeting decides on any breaks or suspensions.

Board and Committees

10 § Hallituksen johto

The activities of the Board are led by the chairperson. The Board elects a vicechairperson who assists the chairperson and acts as the chairperson in their absence.

11 § Hallituksen järjestäytyminen

The Board is elected during the annual general meeting (AGM), with the election of a chairperson and at least two (2) and no more than eleven (11) other members. The Board must hold an organizational meeting at the beginning of each term to assign duties and define the roles of each Board member.

12 § Hallituksen puheenjohtaja

The chairperson's duties include:

1. Ensuring compliance with the association’s rules, statutes, and regulations;

2. Ensuring the implementation of decisions made by the association and the Board;

3. Leading the Board’s operations;

4. Organizing meeting invitations and agendas; and

5. Leading the development of the association’s activities.

13 § Tapahtumien ja projektien järjestämisvastuu

The Board must appoint a responsible person for each event and project. This person is responsible for ensuring that the event or project is organized properly, delegating tasks, and ensuring that everything is done on schedule.

14 § Toimikunnat

The Board defines the committees and their tasks. Committees must be organize appropriately, and each committee must have a responsible person. Committees must be provided with training for their tasks.

15 § Toimihenkilöt

The Board can appoint officers to handle specific duties. Each officer must designated Board member to coordinate their tasks and provide support. Officers mu be given the necessary training for their tasks

16 § Tarkastustoimikunta

An audit committee is appointed to support the association’s operations and serve as an advisory body. The committee is led by the auditors elected at the association’s meeting. The committee members are appointed based on the auditors’ recommendations, and the Board must provide written justification if it decides to act against the auditors recommendations.

17 § Toimikunnan jäsenen tai toimihenkilön eroaminen ja erottaminen

A committee member or officer may resign by submitting a written resignation to t Board chairperson or their designated responsible person. The Board decides on the acceptance of the resignation in a Board meeting.

A committee member or officer can be dismissed by the Board if they consistent neglect their duties or cause damage to the association intentionally or through negligence. A committee member may also be dismissed if they cause continuous and significant harm to the committee’s work.

Board Operations

18 § Hallituksen kokouksen koolle kutsuminen

The chairperson or vice-chairperson (if the chairperson is absent) is responsible for calling a Board meeting. The invitation must include the matters to be discussed, and the meeting’s agenda must be confirmed.

19 § Läsnäolo-, puhe- ja äänioikeus

In Board meetings, each present Board member has full speaking and voting rights. Committee members, officers, and auditors may be granted speaking and attendan rights if their presence is relevant. The Board may also grant such rights to other individuals for specific reasons.

20 § Kokousvirkailijat

The chairperson of a Board meeting is the association’s chairperson or vice-chairperson in the chairperson’s absence. The secretary of the meeting is the association’s Board secretary, or if they are absent, another Board member present at the meeting.

21 § Päätöksenteko hallituksen kokouksissa

The Board member presenting a matter will propose a decision after the discussion. If the presenter has no proposal, the chairperson will provide one. If there are multiple proposals, the chairperson will organize a vote between them. The decision adopted is the one supported by the majority of the Board members present. In case of a tie, the chairperson’s vote will decide. In elections, the outcome is decided by drawing lots.

22 § Vastuu päätöksestä ja eriävä mielipide

Board members participating in the decision-making are responsible for the decision made. Any member who disagrees with the decision may have their dissent recorded in the meeting minutes. The dissent must be expressed in the meeting where the decision was made. It must be documented in the minutes and submitted to the Board within a week of the meeting.

23 § Pöytäkirjat

Minutes must be kept at each Board meeting, signed by the meeting chairperson and secretary. The minutes must include the issues discussed, decisions made, voting results, and any dissenting opinions.

The minutes should be prepared as soon as possible, but no later than fourteen (14) days after the meeting. The minutes will be approved at the next meeting. If this is not possible for a valid reason, they will be approved at the next meeting after that.

Viimeisessä hallituksen kokouksessa ennen kesätauolle jäämistä sekä kauden viimeisessä hallituksen kokouksessa, tulee hallituksen valita kaksi pöytäkirjantarkastajaa. Hallitus voi kuitenkin valita kaksi pöytäkirjantarkastajaa myös muissa kokouksissa, mikäli katsoo sen tarpeelliseksi. Pöytäkirjantarkastajat allekirjoittavat pöytäkirjan seitsemän (7) päivän sisällä siitä, kun ovat saaneet pöytäkirjan nähtäväkseen. Pöytäkirjanpitäjän tulee toimittaa pöytäkirja pöytäkirjantarkastajille ilman aiheetonta viivytystä, pöytäkirjan valmistumisen jälkeen.

The approved minutes must be posted on the association’s website within seven (7) days.

Financial Management

24 § Yleistä

In addition to what is stated in the Finnish Association Act and the association’s rules, the financial management of Legio Ostiensis ry follows these regulations.

25 § Yhdistyksen kokonaistalous

The overall finances of the association consist of its income, expenses, liabilities, and any property such as real estate, securities, and other assets owned by the association.

26 § Taloudenhoidon vastuut

The Board is responsible for the financial management of the association, under th guidance of the association’s treasurer.

27 § Nimenkirjoitus- ja tilinkäyttöoikeudet sekä sopimukset

The Board must decide on signing and banking rights according to the association's rules by the second Board meeting of the term. In the same meeting, the Board will appoint the holder of the association’s payment card, who is typically the treasurer or another Board member if justified.

Contracts binding the association for more than one year or involving significan obligations must always be approved by the Board.

28 § Kulukorvaukset

Board members’ expenses are reimbursed as follows:

The portion of participation fees for annual celebrations or other representative events of affiliated organizations and other stakeholders as decided by the Board.
Expenses personally paid by Board members, officers, or other members carryi out specific tasks for the association, with receipts or other proof of payment.

Reimbursement of expenses is approved during budgeting or through separate Board decisions.

29 § Yhdistyksen maksut

Payments to the association are made from the association’s bank accounts.

Payments to the association must be directed to the association's bank accounts or cash register.

30 § Omaisuuskirjanpito

A separate asset register must be kept for any real estate, liabilities, securities, and collateral.

The association must maintain a register of any pledges, mortgages, guarantees, or other liabilities.

Information regarding quality, purchase value and accounting must be entered in the register. Registers must be kept in a book-entry account, if possible. Otherwise, the registers must be kept in a secure storage place, separate from private and other assets.

31 § Sijoitustoiminta

The balance of the association’s operating account must not fall permanently below €5,000. Liquid assets exceeding €9,000 may be invested according to the association’s investment strategy

Investment activities should be arranged in such a way that the association’s operations are not jeopardized, even if investments lose value. Investments must be made using the association’s own capital, and no borrowed capital should be used.

The association must have an investment strategy, which is approved by the association’s meeting for three years at a time. The investment strategy is approved by the association’s meeting with an absolute majority. At the end of the strategy period, the strategy and investment activities must be reviewed and updated based on the review results. The investment strategy must include at least the goals of the investment activities, guiding principles, and investment targets.

The board must provide an update on the state of investment activities at the spring and autumn meetings.

Investment decisions are made by the board up to €5,000 per fiscal year. If investment exceed €5,000 during the fiscal year, decisions regarding these investments must be approved by the association’s meeting. If the market situation worsens significantly, the treasurer may sell the association’s investments to minimize losses. The board must be informed of this as soon as possible, and the actions must be documented in the minutes of the next board meeting.

Events

32 § Yleistä

The provisions of this code of conduct concerning events apply to all events organized by Legio Ostiensis ry, whether independently or in cooperation with other parties, including follow-up events and participants, unless otherwise specified.

Matters not specified in the association's bylaws, this code of conduct, or Finnish la shall be decided by the board of Legio Ostiensis ry.

33 § Tapahtumaan ilmoittautuminen

Event registration is binding unless otherwise stated. The participant commits to paying the participation fee even if they do not attend the event. The participation fee must be paid to the designated party by the due date according to the payment instructions.

34 § Maksun laiminlyönti

If, despite a reminder, the payment for a previous event or another payment is missing, the right to participate in future events organized by Legio Ostiensis ry may be revoked until the outstanding payment is made. The Legio Ostiensis ry board will make the decision in such cases.

35 § Ilmoittautumisen yhteydessä annetut tiedot

By registering for an event organized by Legio Ostiensis ry, the participant confirms tha the information provided during registration is correct. The participant is responsible for any damage or costs arising from incorrect information. If the participant suffers from a allergy or illness that should be considered for their own or others' safety, they must inform the event organizers.

36 § Vahingonkorvausvastuu

The participant is personally responsible for any damage they cause during events organized by Legio Ostiensis ry or in cooperation with other parties. Legio Ostiensis ry is not obligated to compensate for expenses arising from damage.

Participants are responsible for their own property at the event, and all property is brought to the event at the participant’s own risk. Legio Ostiensis ry is not liable for any loss or damage to property, nor for any injuries to individuals occurring at the event.

37 § Suunnitelma häirintätilanteiden ennaltaehkäisemiseksi ja niihin puuttumiseksi ainejärjestötoiminnassa

The board of Legio Ostiensis ry must have a plan for preventing and addressing harassment situations in association activities. The plan is valid for one academic year at the University of Eastern Finland and must be updated annually before the start of the academic year.

38 § Turvallisemman tilan periaatteet

Legio Ostiensis ry aims to implement the principles of a safer space at its events. Violence, harassment, or intolerance of any form is not permitted at events organized by Legio Ostiensis ry, and each member commits to refraining from such behavior at association events. Any violations of this rule should be reported immediately to the event organizers or designated harassment contact persons. After the event, the matter should be reported to the harassment contact persons.

Behavior contrary to this code of conduct, other Legio Ostiensis ry regulations, Finnish law, or good practice may lead to:
1. Immediate removal from the event,
2. A written warning,
3. A temporary ban on participation in the association’s activities,
4. A permanent ban on participation in the association’s activities,
5. Another penalty agreed upon by the board and the concerned individual according to good practice, and
6. Initiation of the membership termination procedure in accordance with Legio Ostiensis ry's bylaws

The board of Legio Ostiensis ry will address each situation individually, following the association’s plan for preventing and addressing harassment. If necessary, the board will contact the relevant authorities.

39 § Huumausaineiden käytön kielto tapahtumissa

Being under the influence of drugs, using drugs, or bringing drugs to events organized b Legio Ostiensis ry is strictly prohibited. Anyone caught violating this rule will be immediately removed from the event and banned from participating in Legio Ostiensis ry events for a period determined by the board, either temporarily or permanently. The association’s board will also contact the authorities.

40 § Kuvaaminen Legio Ostiensis ry:n tapahtumissa

Photos and videos taken at Legio Ostiensis ry events may be published in the association’s communications. Participants agree to notify the organizers if they do not wish for their photos to be published. Such a notification can be made to th association’s communication or event manager, or, if they are unavailable, to a member of the board before or during the event.

41 § Legio Event Pass

Legio Ostiensis ry may offer students the right to participate in leisure events organize exclusively for members with a Legio Event Pass, unless otherwise stated for a particular event. The price is determined by the board of Legio Ostiensis ry. The Legio Event Pass is valid for one academic year at the University of Eastern Finland, from August 1 to July 31, regardless of when the pass is purchased.

The Legio Event Pass does not relieve the holder from paying event-specific participatio fees. The Legio Event Pass does not grant membership status or any associated benefits rights, or obligations.

The use of the Legio Event Pass may be suspended temporarily or permanently if the pass holder violates the rules of Legio Ostiensis ry or this code of conduct. The pass holder is subject to the association’s regulations as applicable, even without membership. A suspension of the Legio Event Pass does not entitle the holder to a refund.

Viestintäkanavat

42 § Viestintäkanavat

Legion virallisiin viestintäkanaviin sovelletaan yhdistyksen sääntöjä ja häirintätilanteiden varalta luotua suunnitelmaa.

Hyväksytty yhdistyksen kokouksissa osana ohjesääntöä 27.10.2023 ja 13.11.2023. Voimaan 13.11.2023.

LEGIO OSTIENSIS RY INSIGNIA GUIDELINES

43 § Yleistä

These regulations establish the grounds and practices for awarding the insignia of Legio Ostiensis ry, as well as the use of the association's ribbon.

The association has an insignia, a ribbon, and a board medal.

44 § Yhdistyksen myöntämä ansiomerkki

The decision on awarding the insignia and the number of insignia to be awarded is made by the association's board. The insignia is awarded based on the majority decision of the board. It may be awarded to an individual who has made a notable contribution to the association or advanced its purpose. Members of the association may, with justification make proposals to the board for individuals to be honored.

The grounds for appointing someone as a distinguished legionary may include, for example:

The individual has significantly contributed to the development of the association in a positive direction and enhanced its reputation in a valuable way
The individual has carried a particularly heavy responsibility in organizing events that promote the association's sense of community and belonging
The individual has worked diligently and ambitiously in positions of trust to advocate for the welfare of students in public law and other legal disciplines.

The awarded insignia will be presented at the association's annual celebration or, by decision of the board, at another event. The presentation is carried out by a representative of the board who made the decision to award the insignia.

The board must maintain a record of the recipients of the insignia and the date of awarding. The grounds for the award must be specified and archived.

An insignia may be awarded to the same individual only once.

The insignia is worn at academic celebrations and other occasions appropriate for its status, as well as at the association's own formal gatherings. The insignia is worn in the student organization’s ribbon, in the reverse of the left breast pocket of a suit, or on the left side of the jacket.

The insignia is golden in color, measuring 20.00 mm in width and 15.00 mm in height. It features the logo of Legio Ostiensis ry.

45 § Yhdistyksen myöntämät muut huomionosoitukset

Yhdistys voi muistaa jäseniään erilaisilla kunniakirjoilla. Myönnetyt kunniakirjat jaetaan vuosittain yhdistyksen vuosijuhlassa tai hallituksen päätöksestä muussa tilaisuudessa. Kunniakirjan myöntämisestä ja myönnettävien kunniakirjojen määrästä päättää yhdistyksen hallitus. Kunniakirja myönnetään yhdistyksen hallituksen enemmistön päätöksellä. Yhdistyksen jäsenet voivat perustellen tehdä hallitukselle esityksiä kunniakirjalla palkittavaksi henkilöksi. Kunniakirjaa ei voida myöntää istuvan hallituksen jäsenelle tämän toimikauden aikana. Kunniakirjan saaminen ei ole esteenä yhdistyksen myöntämän ansiomerkin saamiselle.

Vuosittain yhdistyksen vuosijuhlassa tai hallituksen päätöksestä muussa tilaisuudessa tulisi myöntää ainakin seuraavat kunniakirjat:

Vuoden toimikuntalainen
Vuoden toimikuntalainen on toiminut aktiivisesti ja esimerkillisesti edustamassaan toimikunnassa. Kunniakirjoja voidaan myöntää enemmän kuin yksi tarvittaessa. Vuoden
toimikuntalaista ehdottaa kustakin toimikunnasta vastaavat hallituksen edustajat
hallituksen kokouksessa.

Vuoden fuksi
Vuoden fuksi on osallistunut aktiivisesti Legion toimintaan ensimmäisenä opintovuotenaan. Vuoden fuksi on myös pitänyt yllä ja osaltaan luonut hyvää yhteishenkeä erityisesti muiden fuksien keskuudessa.

Vuoden legiolainen
Vuoden legiolainen on esimerkiksi:
– Ylläpitänyt yhdistyksen yhteisöllisyyttä omalla toiminnallaan ja aktiivisuudellaan,
myös eri vuosikurssien keskuudessa
– Luonut positiivista ilmapiiriä tai edesauttanut turvallisemman tilan toteutumista
– Tukenut ja auttanut kanssaopiskelijoita.

Tämän lisäksi yhdistys voi myöntää kunniakirjoja myös muista perustelluista syistä. Kyseessä voi olla esimerkiksi yhdistyksen jäsenen aktiivisuus yksittäisessä projektissa tai yhdistyksen toiminnan edesauttaminen muilla tavoilla.

46 § Yhdistyksen järjestönauha

The association uses a ribbon that is worn at academic ceremonial events and when representing the association.

Every member of Legio Ostiensis ry has the right to obtain a ribbon for themselves. The right to use the ribbon is lifelong, similar to membership in the association. The board decides on the issuance of the ribbon to an external individual.

The ribbon is 25.00 mm wide and symmetrical in relation to its centerline. It features fiv 5.00 mm wide stripes, with the outermost being burgundy, followed by gold yellow, and a white stripe in the middle.

The ribbon is worn draped over the right shoulder to the left side of the body or as a rosette on the left chest. It is worn under the vest in formal attire, and over the vest and tie in everyday clothing. The ribbon should not touch bare skin.

Accepted in a board meeting 28.5.2023

1 §

These event regulations apply to all events organized by Legio Ostiensis ry, either independently or in collaboration with other parties, as well as to any afterparties promoted by Legio Ostiensis ry and all individuals participating in these events, unless otherwise specified.

2 §

3 §

4 §

5 §

The participant is personally liable for any damage they cause during events organized by Legio Ostiensis ry. Legio Ostiensis ry is not obligated to compensate for any costs arising from such damage.

6 §

Participants are responsible for their own property at the event, and any items brought to the event are at their own risk. Legio Ostiensis ry is not liable for lost or damaged property. The association is also not responsible for personal injuries occurring at the event. Each participant is responsible for their own well-being.

7 §

Legio Ostiensis ry strives to implement principles of creating a safer space at its events. Violence, harassment, or intolerance in any form is strictly prohibited at events organized by Legio Ostiensis ry, and every member agrees to refrain from such behavior at association events. Any violations of this rule should be reported to the event organizers immediately. After the event, the matter should be reported to the harassment contact persons.

Behavior that violates these event regulations, other Legio Ostiensis ry rules, Finnish law, or good conduct may result in:
1. Immediate removal from the event,
2. A written warning,
3. A temporary ban on participation in the association’s activities,
4. A permanent ban on participation in the association’s activities,
5. Another penalty agreed upon by the board and the concerned individual according to good practice, and
6. The initiation of membership termination proceedings as per sections 9 and 10 of the Legio Ostiensis ry bylaws.

8 §

9 §

10 §

Any matters not specifically addressed in these event regulations, other Legio Ostiensis r rules, or Finnish law, will be decided by the Legio Ostiensis ry board. Legio Ostiensis ry reserves all rights to make changes to these regulations.

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